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Funding Verification and Activation Form

The Funding Verification and Activation Form (FVAF) will be required for all competing projects and/or new funding regardless of human subjects and/or live vertebrate animal status prior to submission of Just-In-Time (JIT) or award activation, depending on the project type and sponsor requirements. Click here for more details.


IRO Confirmation of Limited Activity

Please submit the IRO Confirmation of Limited Activity Form for requesting the release of funds prior to IRB and/or IACUC review. The activities may not involve the use of human subjects or live vertebrate animals. Only activities that are clearly severable and independent from activities that involve human subjects or live vertebrate animals may be conducted under the award until the project has received approvals. 


No-Cost Extension or Updating the Funding Source Support Dates

You do not need to submit a Modification/Revision Request Form if your funding source receives a no-cost-extension or if you need to update the support dates for your funding source. Simply email the IRO.


Investigators Seeking the Opinion of the IRB Prior to Formal IRB Review

In some cases, the IRB may allow investigators to submit incomplete study materials when a funding agency specifically requests an IRB opinion prior to releasing funds. The IRB conducts this type of review to satisfy the funding agency's requirement and meet the needs of Hutch investigators.

NOTE: This type of review is not an "approval." No activity that involves human subjects may commence until the IRB has formally reviewed and approved the research.


Instructions for Submission to the IRB

It is recommended that a complete set of documents submitted to the IRB be kept for the investigator's records. Please submit documents in following order:

  • Memo to the IRB requesting an IRB opinion prior to review
  • Draft application to review
  • Draft protocol
  • Grant or contract
  • Correspondence form the funding agency making the request
  • Draft informed consent document(s)
  • Any other draft materials that may assist the IRB in issuing an opinion about the research

NOTE: All documents must be single-sided. Do not use staples.

NOTE for Fred Hutch Clinical Research Division and University of Washington Consortium investigators: This type of review is only the opinion of the IRB based on draft application materials. If requesting an opinion prior to IRB review, submit documents directly to the IRO. Materials needed for the opinion do not need to go to Clinical Research Support.