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The Fred Hutchinson Cancer Research Center has four Institutional Review Boards, or IRBs: Committees A, B, C and D. For more information, read the policy regarding IRB Committee Structure.  Generally, any item may be reviewed by any Committee.

General Schedule

Refer to the table below for the full, current schedule of IRB meetings.

Fred Hutch IRB committees normally meet on Wednesdays as follows:

  • First Wednesday of the month: Committee D
  • Second Wednesday of the month: Committee A
  • Third Wednesday of the month: Committee C
  • Fourth Wednesday of the month: Committee B

In months with a fifth Wednesday, there is no IRB meeting that week.

The IRB submission deadline for all items that require full committee review is 5 p.m. on the Friday three weeks prior to the meeting week.  This allows staff time to screen and prepare applications for the Committee and time for the Committee members to review all materials in advance of the meeting.

New Research Applications

New research applications that require full review at a convened meeting will be assigned to one of the four Committees for review. Applications are typically assigned to the next available Committee in the order they are received. 

Committees review a maximum of five new applications per meeting. Complete submissions received by 5 p.m. on the day of the agenda deadline are placed on the meeting agenda, unless the meeting is already at capacity. 

Other Submission Types

Modifications requiring full review will be assigned to the next Committee meeting based on the day a complete submission arrives in the Institutional Review Office (IRO), unless the meeting is already at capacity.

Continuing Review Reports are scheduled to be reviewed by the IRB in the 30-day period before the expiration date.

PI Responses to old business requiring full review will be assigned to the same Committee that reviewed the original submission.

Exceptions to Meeting Deadlines

Submissions received after the deadlines will be scheduled for the next available meeting. Requests for exceptions to the submission deadline must be presented in writing from the principal investigator.

If requested, the IRO Assistant Director and Committee Chairs may consider adding to the agenda an item received after the submission deadline based on the following criteria:

  • Modifications to research relating to mitigating subject safety issues
  • Urgent issues, such as funding deadlines

NOTE: Items requiring review by the Cancer Consortium’s Scientific Review Committee (SRC) must first have obtained SRC approval before submitting to the IRB for review.  Contact if you have any questions about SRC review. The following schedule applies to projects submitted directly to the IRO, not the SRC.

IRB Meeting Schedule

Committee Submission Deadline Meeting Date
D September 16, 2022 October 5, 2022
A September 23, 2022 October 12, 2022
C September 30, 2022 October 19, 2022
B October 7, 2022 October 26, 2022
D October 14, 2022 November 2, 2022
A October 21, 2022 November 9, 2022
C October 28, 2022 November 16, 2022
B November 4, 2022 November 23, 2022
D November 16, 2022 December 7, 2022
A November 28, 2022* December 14, 2022
C December 2, 2022 December 21, 2022
B December 9, 2022 December 28, 2022
D December 16, 2022 January 4, 2023
A December 23, 2022 January 11, 2023
C December 30, 2022 January 18, 2023
B January 6, 2023 January 25, 2023
D January 13, 2023 February 1, 2023
A January 20, 2023 February 8, 2023
C January 27, 2023 February 15, 2023
B February 3, 2023 February 22, 2023
D February 10, 2023 March 1, 2023
A February 17, 2023 March 8, 2023
C February 24, 2023 March 15, 2023
B March 3, 2023 March 22, 2023

*Date shifted due to holiday