Meeting Schedule

The Fred Hutchinson Cancer Research Center has four Institutional Review Boards, or IRBs: committees A, B, C and D. For more information, read the policy regarding IRB Committee Structure.

General Schedule

In general, Fred Hutch IRB committees meet on Wednesdays as follows:

• First Wednesday of the month: Committee D
• Second Wednesday of the month: Committee A
• Third Wednesday of the month: Committee C
• Fourth Wednesday of the month: Committee B

Refer to the table below for the full, current schedule of IRB meetings.

New Research Applications

New research applications that require full review at a convened meeting will be assigned to one of the four committees for review. Applications are typically assigned to the next available committee in the order they are received. Modifications requiring full review will be assigned to the next committee meeting based on the day a complete submission arrives in the Institutional Review Office, or IRO.

Committees review a maximum of five new applications per meeting. Complete submissions received by 5 p.m. on the day of the agenda deadline are placed on the meeting agenda. Items associated with a research project will generally be reviewed by the same committee. However, items may be assigned to other committees based on the date of complete submission.

NOTE: The IRB submission deadline for all items that require full committee review is 5 p.m. on Monday two weeks prior to the meeting week. This allows IRO staff one week to review and prepare applications for the committee and one week for the committee members to review all materials in advance of the meeting.

Exceptions to Meeting Deadlines

Applications received after the deadlines will be scheduled for the next available committee meeting. Request exceptions to the submission deadline in writing from the principal investigator, or PI.

If requested, the IRO assistant director and committee chairs will always consider adding to the agenda items received after the submission deadline based on the following criteria:

• Modifications to research relating to mitigating subject safety issues
• Modifications to therapeutic research to increase enrollment
• New applications for therapeutic trials where subjects are waiting
• Urgent issues

Deadlines for Cancer Consortium Projects Managed through Clinical Research Support

Research projects managed through the Fred Hutch/University of Washington Cancer Consortium's Clinical Research Support, or CRS, team have different deadlines based on when submissions are received in CRS and when a Scientific Review Committee, or SRC, meeting occurs prior to IRB.

For more information on deadlines relating to projects managed by CRS, please call 206.667.4520.

NOTE: The following schedule applies to projects submitted directly to the IRO, not the SRC.

IRB Meeting Schedule

*Date shifted due to holiday