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The Fred Hutchinson Cancer Research Center has four Institutional Review Boards, or IRBs: Committees A, B, C and D. For more information, read the policy regarding IRB Committee Structure.  Generally, any item may be reviewed by any Committee.

General Schedule

Refer to the table below for the full, current schedule of IRB meetings.

Fred Hutch IRB committees normally meet on Wednesdays as follows:

  • First Wednesday of the month: Committee D
  • Second Wednesday of the month: Committee A
  • Third Wednesday of the month: Committee C
  • Fourth Wednesday of the month: Committee B

In months with a fifth Wednesday, there is no IRB meeting that week.

The IRB submission deadline for all items that require full committee review is 5 p.m. on the Friday three weeks prior to the meeting week.  This allows staff time to screen and prepare applications for the Committee and time for the Committee members to review all materials in advance of the meeting.

New Research Applications

New research applications that require full review at a convened meeting will be assigned to one of the four Committees for review. Applications are typically assigned to the next available Committee in the order they are received. 

Committees review a maximum of five new applications per meeting. Complete submissions received by 5 p.m. on the day of the agenda deadline are placed on the meeting agenda, unless the meeting is already at capacity. 

Other Submission Types

Modifications requiring full review will be assigned to the next Committee meeting based on the day a complete submission arrives in the Institutional Review Office (IRO), unless the meeting is already at capacity.

Continuing Review Reports are scheduled to be reviewed by the IRB in the 30-day period before the expiration date.

PI Responses to old business requiring full review will be assigned to the same Committee that reviewed the original submission.

Exceptions to Meeting Deadlines

Submissions received after the deadlines will be scheduled for the next available meeting. Requests for exceptions to the submission deadline must be presented in writing from the principal investigator.

If requested, the IRO Assistant Director and Committee Chairs may consider adding to the agenda an item received after the submission deadline based on the following criteria:

  • Modifications to research relating to mitigating subject safety issues
  • Urgent issues, such as funding deadlines

NOTE: Items requiring review by the Cancer Consortium’s Scientific Review Committee (SRC) must first have obtained SRC approval before submitting to the IRB for review.  Contact if you have any questions about SRC review. The following schedule applies to projects submitted directly to the IRO, not the SRC.

IRB Meeting Schedule

Committee Submission Deadline Meeting Date
D December 15, 2021* January 5, 2022
A December 23, 2021* January 12, 2022
C December 30, 2021* January 19, 2022
B January 7, 2022 January 26, 2022
D January 14, 2022 February 2, 2022
A January 21, 2022 February 9, 2022
C January 28, 2022 February 16, 2022
B February 4, 2022 February 23, 2022
D February 11, 2022 March 2, 2022
A February 18, 2022 March 9, 2022
C February 25, 2022 March 16, 2022
B March 4, 2022 March 23, 2022
D March 16, 2022 April 6, 2022
A March 25, 2022 April 13, 2022
C April 1, 2022 April 20, 2022
B April 8, 2022 April 27, 2022
D April 15, 2022 May 4, 2022
A April 22, 2022 May 11, 2022
C April 29, 2022 May 18, 2022
B May 6, 2022 May 25, 2022
D May 13, 2022 June 1, 2022
A May 20, 2022 June 8, 2022
C May 27, 2022 June 15, 2022
B June 3, 2022 June 22, 2022

*Date shifted due to holiday