Fred Hutch offers the following payment options:
- Check
- Electronic ACH
- For Entities, ACH payments are processed through a third-party payment partner, Bottomline-Paymode (enrollment required)
- For Individuals, ACH payments are available directly through Fred Hutch (aka Non Paymode) upon successful account validation
- Wire (for international vendors)
Payment Terms: Our standard payment terms are Net 30 (once received by Accounts Payable: apdept@fredhutch.org)
Check Payments
- Accounts Payable (Research) has partnered with a third-party bank to issue checks directly. Fred Hutch no longer issues checks from our Seattle campus.
- Accounts Payable (Research) cannot include supporting documentation to be mailed with checks.
- Please expect potential USPS delays around holidays.
- Check payments are processed weekly on Wednesdays.
Electronic ACH Payments (for Entities) via Bottomline-Paymode
- Enroll in electronic payments with Paymode
- Paymode enrollment support phone number: 1.800.331.0974
- Important Note: During the sign-up process, users can choose between:
- Basic ACH: A no-fee option for standard electronic payments (remittance details and reports are limited).
- Premium ACH: A 1.5% processing fee per transaction in exchange for enhanced remittance information and payment visibility. This fee is charged directly by Paymode and is not collected by or remitted to Fred Hutch.
- Paymode is available only for entities (individuals can utilize Fred Hutch’s Non Paymode electronic payment option – see details below).
- Paymode electronic payments are processed weekly on Wednesdays.
Electronic ACH Payments (for Individuals) – Non Paymode
- Available for individuals with U.S. bank accounts only
- To enroll in electronic payments as an individual with a U.S. bank account, please visit the Vendor Onboarding & Maintenance page and select ACH – Non Paymode in the payment setup section of the DocuSign AP Onboarding Package.
- Fred Hutch will validate the bank account information provided. If validation results are inconclusive or contain errors, Fred Hutch will contact you for additional details or corrections.
- The vendor will be enrolled in check payment until acceptable verification is received.
- Non Paymode electronic payments are processed weekly on Tuesdays.
Wire Payments (for International Vendors)
- Available for international vendors only
- To enroll in wire payments, please visit the Vendor Onboarding & Maintenance page and select Wire in the payment setup section of the International Vendor Maintenance Form and include your bank account details.
- Please attach supporting banking documentation (listed below) in addition to the Vendor Maintenance Form details. Emails containing bank account information are not accepted.
Fred Hutch requires the following banking detail support for Wire payments on an invoice or banking letterhead (please include this when emailing apdept@fredhutch.org to return your Vendor Maintenance Form):
- Bank Name
- Bank Account Owner or Beneficiary Name
- Full Bank Account Address
- Full Account Number
- Full ABA or Swift Number
- Full International Bank Account Number (IBAN)