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The Specimen Data Management Tool is a Consortium-wide solution to support and enhance the management of specimen-associated data.

Fred Hutch campus

Key Objectives

  • Enhance ability of researchers to manage specimen-associated data, reduce duplicative efforts and inefficient use of time and resources across groups​
  • Strengthen downstream utility of data by aligning and standardizing data collection to a common model​
  • Involve key community stakeholders, advisory committee members and a broad set of users in design, implementation of a specimen data management tool
  • Enable collaborative research with external partners​

After several years of working with cross-divisional, interdisciplinary research teams and key stakeholders across the Consortium, we are excited to announce that we are beginning implementation of a specimen data management system. In collaboration with these groups we have develop detailed tool requirements, evaluated top specimen data management tool providers and developed a robust and comprehensive data model for a tool that can meet the diverse needs of our researchers.

Current Work

  • We are currently staffing up our implementation team, including bringing on Cleavon Joseph as the Product Manager responsible for driving planning, implementation, testing and future iterative development for the selected tool in a way that meets the needs of our diverse research community.
  • We have also brought on two senior level consultants: Sunil Ayalasomayajula to lead our change management efforts and Rob Gunning as a business analyst. Both Sunil and Rob will help ensure that we understand user needs, map use cases within the tool, support groups as they adopt the tool and work with Cleavon to drive implementation to maximize research benefit from the selected tool. 
  • Given the focus of our user community on innovative research, and recognizing the time constraints of interested adopters of the tool, we are providing support for migrating data from current systems into the specimen data management tool. The data migration process will be a collaborative effort driven by our team with the intention of taking the burden of work off the lab groups themselves.

If you are interested in using this tool to support your work, please fill out the Specimen Data Management Tool Waitlist Form. We will reach out to your group as soon as we're able to incorporate your group into the onboarding plan. If you have questions about the project or the status of your group on the waitlist you can inquire at

You can track our progress through this dashboard.