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Due to COVID-19, vendor visits to Fred Hutch should be essential in nature only. We want to remind all of our vendors not to come to campus if you’re experiencing any signs or symptoms of COVID-19.
Everyone must undergo COVID-19 symptom screening before they enter a building on campus. This includes both employees and nonemployees, including vendors. Anyone with possible symptoms of COVID-19 must not come to campus.
Symptom screening has transitioned from in-person verbal screening to an online, web-based process. All essential vendors will self-screen using the online tool on their personal devices or on provided laptops or tablets at screening stations located at the singular entrance of each building. You should complete the screening before you leave home if possible, no earlier than two hours before your arrival at the Hutch. Screening applies even if you come outside of normal business hours, and you must do it for each visit to campus, even if you come every day.
The screening tool is located at https://screening.fredhutch.org/
The screening tool will ask the following questions:
If the answer to any of these is yes, your staff member will not be allowed on campus and your company should issue replacement staff or reschedule your campus visit at least 14 days in the future where they will need to comply with this intake process again.
Fred Hutch has implemented a masking policy for everyone working on our South Lake Union campus and your staff will be required to wear a mask at all times.
The only Fred Hutchinson Cancer Research Center ("Fred Hutch") department authorized to issue purchase orders is the Procurement Department. Any material or equipment shipped without a purchase order issued by a Fred Hutchinson Cancer Research Center specialist is shipped at the risk of the supplier. Items being delivered for evaluation require a purchase order even if there is no charge. Delivery to Fred Hutch or Fred Hutch personnel without a valid purchase order does not constitute acceptance by Fred Hutch. A valid purchase order number must be clearly visible on all packages, correspondence, invoices, packing slips, etc. Whenever possible, the Fred Hutch purchase order number and the packing slip number should be bar coded (Code 39) on the packing slip. Invoices without valid Fred Hutch purchase order numbers will not be paid.
The criteria for designation as a Fred Hutchinson Cancer Research Center supplier are the total cost comprised of:
Fred Hutch seeks firms with proven integrity, those committed to working with Fred Hutch personnel in seeking innovative methods of assisting Fred Hutch achieve its goal.
Fred Hutchinson Cancer Research Center pursues uniform procedures for all suppliers that wish to have its business. Fred Hutch is interested in new and improved products and in new methods. It values its suppliers as business partners in helping achieve high standards of research and patient care at the most economical cost. You can help us by following the guidelines and procedures on this page.
Sales calls to Fred Hutch personnel other than procurement specialists are made by appointment only. Many Fred Hutch personnel are engaged in demanding research that does not lend itself to unscheduled interruptions by visiting sales representatives. All company representatives must register with the building receptionist and must receive an ID badge. The badge is to be worn while in a Fred Hutch facility, and must be returned to the receptionist when leaving Fred Hutch.
Product shows are a valuable way to show your products to Fred Hutch researchers. More information about setting up a product show is available through Meeting and Event Services. To promote your show, you may submit 200 flyers to the Procurement Department for distribution to Fred Hutch mailstops. Please do not post flyers anywhere without permission.
Note: Due to COVID-19, vendor product shows have been canceled until further notice.
All shipments of goods must be signed in through Fred Hutch's Receiving Department location at 1100 Fairview Ave. N. unless otherwise indicated on the purchase order. If goods are not delivered to Receiving, payment will be delayed. Receiving hours are: Monday through Friday, 7 a.m. to 4 p.m.
Vendors may not use Fred Hutch owned equipment. Vendors performing delivery and pick-up services must provide their own material handling equipment. Vendor owned equipment must not be stored in Fred Hutch facilities unless agreed upon in writing in advance
Fred Hutch's Gifts policy governs the acceptance of gifts or gratuities by outside sources. Vendors are expected to abide by that policy.
Fred Hutch's Gifts policy prohibits employees from accepting gifts or gratuities when: 1) there is or could be an appearance of an expectation on the part of the donor that the gift or favor will improperly influence the actions of the recipient; 2) the gift or favor is made in connection with a particular transaction involving the donor and Fred Hutch; and/or 3) the gift is cash, a cash equivalent (other than a gift certificate for less than $100) or securities. Assuming the prohibitions above do not apply, Fred Hutch employees may accept:
1) in-kind gifts or gift certificates having a nominal value of up to $100;
2) Entertainment, including meals and tickets to sporting or other events (including Fred Hutch events), having a value of up to $500; and
3) In the scientific divisions, other gifts that have been approved by the Division Director and either the Fred Hutch Director or Fred Hutch's Deputy Director; in administration, other gifts approved by a Vice President and Chief Operating Officer.
Competitive pricing information is considered confidential and will be treated as such. Quotations should be directed to the appropriate procurement specialist. Requests for pricing from Fred Hutch personnel, other than a specialist, should be treated as "budgetary pricing only."
Fred Hutch uses the services of Descartes Visual Compliance to periodically check for sanctions issued by the OIG, the GSA, and other federal agencies.