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On-boarding is the process of granting new employees, transferred employees, and non-employees (such as contractors, consultants, interns, and volunteers) appropriate access to Fred Hutch or SCCA resources. Each organization has its own on-boarding process.
Guests who will be on the Fred Hutch or SCCA campus for two weeks or less do not need to be on-boarded. Managers can request a two-week guest badge through Security (206.667.6000) and WiFi access through the Hutch IT site. SCCA managers must obtain an additional badge for volunteers through SCCA Security that identifies the location where the volunteer will be working.
Managers play a vital role in creating a successful and engaging on-boarding experience for their new employee. The On-Boarding Toolkit for Managers has been created to provide best practices, example checklists, sample first day schedules, tips, and the essentials to think about when developing a fantastic onboarding experience from pre-boarding to the first day through the new employee’s first year.
The Workday On-boarding Questionnaire takes Fred Hutch managers through all of the necessary steps to request cardkey access, network access, and any equipment an individual may need in order to begin work.
When an individual is hired (new hire, rehire, additional paid job) - employee or non-employee - in Workday or through iCIMS, Workday will generate a Workday Inbox notification to the manager (or if assigned, Delegate) of the hire to complete an Onboarding questionnaire for their new employee or non-employee.
For more information on hiring non-employees and completing the on-boarding questinnaire in Workday, please visit our Hire Non-Employee for Managers job aid.
SCCA Managers can access all of their forms to onboard SCCA employees and non-employees through their Workday dashboard application "Manager / Supervisor Tools & Resources." SCCA managers can request furniture, network access, computers, phones, and other devices for new employees and non-employees through the following SCCA TogetherNet sites:
In the interest of providing timely and complete access for new employees and non-employees, please be sure to include the information for needed access when completing the On-Boarding process for your organization. Upon receipt of the completed request, the appropriate IT helpdesk will be in contact to collect any additional information necessary to fulfill the requests.
Please be aware that each organization's Transportation department will issue badges once the new employee or non-employee has entirely filled out their new employee or non-employee paperwork in Workday. Please encourage your new employees and non-employees to fill out paperwork as soon as possible to prevent delays.