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Fred Hutch is vulnerable to many natural, technological, and human-caused hazards. Knowledge of these hazards, their frequency, and Fred Hutch's vulnerability to them allows Fred Hutch to better assess their risks and to plan and prepare for their consequences. The Fred Hutch Hazard Identification Vulnerability Analysis (HIVA) identifies and prioritizes natural, technological, and human-caused hazards which have the potential to impact Fred Hutch's staff, mission, environment, and property. The HIVA is the foundation of effective emergency preparedness and identifies the hazards that must be mitigated against, prepared for, responded to, and recovered from in order to minimize the effects of disasters and emergencies.
To ensure continuity of operations, Fred Hutch has adopted a comprehensive, risk-based, all-hazards planning approach, which incorporates the four phases of emergency preparedness:
The purpose of Fred Hutch's emergency preparedness activities is to minimize the impact of emergencies on staff, property, environment, and on the mission of Fred Hutch by:
In simplest terms, the goal is to define the problem, to try to lessen the impact of the problem, and to prepare to respond and recover from those impacts that could not be prevented.
The Fred Hutch Emergency Guide provides a quick reference source to help determine what actions to take for each type of emergency that may be encountered at Fred Hutch. These hazards include:
The guide is formatted as a flip chart for easy use and quick access to essential emergency information. Emergency Guides are located throughout Fred Hutch, generally in conference rooms, break rooms, and other public assembly areas.
The CEMP is activated when emergency conditions exist under which normal operations cannot be performed and immediate action is required to:
The direction and control structure for emergency operations includes an on-scene control system called the On-Scene Incident Command Post (ICP), and a centralized direction and control system called the Emergency Operating Center (EOC).
Staff who are on-duty when an emergency occurs are expected to:
The policy for Fred Hutch is to remain open except under the most extreme conditions. In such an event, city or state officials will generally recommend closure for safety reasons. Staff should assume Fred Hutch is open unless the emergency information hotline, 888.667.2020, or emergency information web site (Center Status Website) mentioned above, indicates otherwise.
The night before inclement weather is forecast, senior management will determine whether Fred Hutch will be open under a normal schedule or under adverse conditions, be closed or have a delayed start. By 10 p.m., a message regarding center status for the next day will be recorded on the center’s Emergency Information Hotline and published on the center-status website. In addition, an all-Hutch email will be sent.
If weather conditions change overnight enough to require an update to center status — say, if deteriorating conditions cause a delayed start to be upgraded to a closure — any modifications to the center status will be communicated the next morning by 5 a.m. to all staff via the same channels.
If during a work day the Center is to be closed early due to weather conditions, all employees who have signed up to receive emergency notifications will get a text/e-mail message. All workers can sign up to receive the emergency notifications at the Employee Self Service.
Fred Hutch may be required to operate certain cirtical service areas, such as maintenance, security, and animal health resources. Staff in critical service positions must report to work on regular workdays during a closure. Critical service staff are pre-advised about such requirements by their supervisors.
Open - The Center is open and operating under a normal schedule.
Open under adverse conditions – Weather/road conditions are such that most employees should be able to come to work and go home without significant safety issues, but some adverse conditions may be experienced. The Center would be fully open and operating on a normal daily schedule. If non-critical service staff want to change their working hours based on local weather conditions, they should contact their supervisor. Critical service staff must come to work.
Delayed - Weather/road conditions are such that most employees commute would be safer after a delay (e.g., 1-3 hrs) in opening the Hutch. The Center would be fully open after the delay period. Non-critical service staff are not expected to come to work until after the delay period. Critical service staff must come to work at their normal schedule.
Closed - Weather/road conditions are such that most employees would not be able to come to work safely (or go home safely). The Center would be closed for the full day for all but critical service staff . Critical service staff must come to work.
Disaster – A natural or human caused disaster has occurred that has seriously disrupted transportation or affected operations at the Hutch. Examples would be a massive earthquake, local terrorist activity, uncontrolled fire or flooding at the Hutch. Non-critical service staff staff should not come to work. All staff currently at the Center will remain until travel is once again advisable. Critical service staff should not come to work until conditions are safe.
For more information on Inclement weather or Air Quality, see the Inclement Weather Website