Search Fred Hutch Extranet
Yes, the form has changed as it now asks why you are accessing the data. Under state, legal and contractual requirements, data used for research must be treated differently than data used for operations or for patient care. While these requirements are not new (nor have they changed), the new form more clearly and accurately asks the questions necessary to meet these requirements. Fred Hutch has always met the requirements; this form simply helps us do it more efficiently.
Other general changes:
Yes, you are able to save and exit the electronic request before you submit. This will enable you to leave the form to complete an HDC Confidentiality Pledge or Training Verification and then return where you left off.
The image below shows the first page of the electronic request and the cues for saving and returning. At the bottom of each page of the electronic form, you can select “Save and Return Later”. This will give you a code, which you will need to save. When you are ready to re-start the electronic request, open a new survey and select “Returning” in the upper right hand corner. The form will provide you a place to enter the code and start again.
If you lose your return code, contact Martin Tran at HDC_Support@fredhuch.org and he can provide you the return code.
NOTE: this return code will allow anyone to enter and edit your electronic request.
Electronically forward via email the return CODE and URL link to the survey to your supervisor, along with any other documents s/he needs to sign and upload. Your supervisor can then open the link, enter the return code, upload any documents and complete the survey as required.
The HDC Confidentiality Pledge will be required of those users seeking access for research purposes. The electronic form provides a place for you to upload and submit a signed pledge.
You may upload the HDC Confidentiality Pledge originally approved with the protocol. If you don’t have a copy of that document or for whatever reason need a new repository access Confidentiality Pledge to sign, the electronic request provides a link for you to download a blank repository access an HDC Confidentiality Pledge and upload a signed form.
The HDC Confidentiality Pledge requires a signature of both the Primary User and the PI/Supervisor (or a single signature if the primary user and the PI/supervisor are the same).